Mileage & fuel log

Mileage & fuel log for tradies and field teams

Log mileage and snap fuel receipts on the job. LensReport builds an Excel mileage log with cents-per-km / per-mile totals as real formulas — and your crew can add their own from the field.

Download on theApp Store Coming soon onGoogle Play

Free to start · No card needed · Your crew can contribute

How it works

From the cab to a clean log

Built for people on the tools — log a trip in seconds, snap a fuel receipt, get a spreadsheet.

1

Log the trip

Use the mileage template — date, distance and a cents-per-km / per-mile rate. The claim amount is calculated for you.

2

Snap fuel receipts

Photograph fuel and toll receipts at the pump. The AI reads the amount and date and drops it into your log — even offline.

3

Export the log

Tap export for an Excel mileage log with the totals as real formulas, ready for reimbursement or the accountant.

Cents-per-km totals — and your crew can add theirs

No more shoebox of fuel dockets and a long Friday reconciling. Each trip and receipt lands in one spreadsheet with the maths already done.

  • Distance × rate as a live formula (km or miles)
  • Fuel and toll receipts scanned straight into the log
  • Your crew contributes from the field, tagged to each person (paid plans)
  • Export to Excel, PDF or Google Sheets for reimbursement

No catch

The three things everyone asks

Is it safe?

Personal data — emails, phone numbers, IDs, card numbers — is scrubbed before the AI ever sees it. Images are processed under a zero-data-retention agreement.

Works with Sheets?

Yes — the Excel/CSV log opens directly in Google Sheets and Numbers, with the cents-per-km formulas intact.

Setup?

Pick the mileage template, set your rate, log trips and snap receipts. Works offline — entries process when you reconnect.

Not just mileage

It reads any business document

Mileage and fuel logs are two of 45+ templates. Scan or import invoices, quotes, work orders, timesheets, delivery dockets and more — each becomes a clean spreadsheet with the maths done.

InvoicesQuotes & estimatesPurchase ordersWork ordersTimesheetsDelivery docketsInventory countsBank depositsExpense claimsFuel logsSupplier billsReceipts
See how it handles any document →

Related guides

Explore by what you need

Receipt scanner to ExcelReal working formulas in a downloadable .xlsx. → Scan receipts to Google SheetsA spreadsheet that opens in Sheets, formulas intact. → GST & VAT expense appTax-ready reports with GST/VAT broken out for BAS & VAT. →

FAQ

Mileage & fuel log questions

Does LensReport track mileage and fuel?
Yes. Use the mileage template to log distance with a cents-per-km or per-mile rate as a real formula, and scan fuel and toll receipts straight into a fuel log. Totals recalculate live in Excel or Google Sheets.
Can my crew add entries?
Yes. On a paid plan you invite your team to a shared report. Each person logs mileage or snaps fuel receipts from the field, tagged to them, and you approve — no chasing paper at month-end.
Are the totals real formulas?
Yes. The claim amount (distance × rate) and fuel totals are written as working Excel formulas, so they recalculate when you edit a cell and open intact in Google Sheets and Numbers.
Is my data safe?
Yes. Personal data such as emails, phone numbers, card numbers and government IDs is scrubbed before the AI ever sees it, and images are processed under a zero-data-retention agreement.
What does it cost?
It's free to start — no card needed. The free tier includes a set number of scans and exports each month; team collaboration and higher limits are on the paid plans.

Kill the fuel-docket shoebox

Log mileage and snap fuel receipts on the job → a clean Excel log with the maths done. Free to start.

Download on theApp Store Coming soon onGoogle Play